PollyAI review for insurance agents: data, pricing and permitted use
PollyAI turns federal motor carrier records into a prospect list for trucking insurance agents. Which tools you get depends on the plan, since bulk email and renewal dates are on different plans.
Renewal dates are estimated from insurance filings. You pay $39 a month plus a price for each state.
- Best for
- Trucking insurance agents who want carrier data and email outreach in one place
- Data type
- FMCSA motor carrier records
- Renewal date
- Estimated from federal insurance filings
- Lines
- Trucking and commercial auto
- Price
- $39 a month plus a charge for each state. Renewal dates need State Bundle, $79 a month for one state
- Delivery
- Web app with email from your own inbox
- Trial or sample
- Sign up and search without a sales call
Our take
PollyAI fits a trucking agent who wants to find carriers, email them and track the deal without another tool. Buying by the state keeps the cost low if you write in a few states.
The renewal date is an estimate and the plan names can confuse you. Outreach has bulk email but no pipeline, while State Bundle has dates but no bulk email.
There is no CSV export or CRM link.
Pros
- Pay only for the states you write
- Month to month with no penalty to cancel
- Email from your own inbox with reply tracking
- Carrier data synced nightly
- Shareable carrier reports
Cons
- Renewal dates are estimates
- No export or outside CRM link
- Bulk email and dates sit on different plans
- No accuracy rate for phones or emails
Data sources and dates
| Source | What it gives you | How often it updates |
|---|---|---|
| FMCSA census and authority records | DOT and MC numbers, authority date, fleet size, drivers, cargo and operating states | PollyAI syncs nightly |
| FMCSA insurance filings | Insurer, filing type and the date PollyAI shows as the renewal | PollyAI syncs nightly |
| FMCSA inspection and safety data | Inspections, crashes, safety scores and VINs PollyAI decodes into year, make and model | Safety scores monthly. The rest syncs nightly |
| Contact enrichment | Phone and email | No schedule given |
- Renewal date
- An insurance expiration date on each carrier
- How it's built
- Worked out from federal insurance filings. PollyAI calls it an approximate end of the policy term
Treat the date as a guide. PollyAI doesn't publish which filing field it uses. Confirm the renewal with the carrier before you plan a quote around it.
Coverage
- Lines
- Trucking and commercial auto for carriers with a DOT number
- Prospect type
- Motor carriers in federal records, not people asking for quotes
- States
- All 50. You pay for each state you turn on
- Not covered
- Fleets without a DOT number
Fields, filters and sample
Fields you get
- Authority status and date
- Cargo types
- Company name and address
- Current insurer
- DOT and MC numbers
- Inspections, crashes and safety scores
- Insurance expiration date
- Operating states
- Phone and email where known
- Power units and drivers
- Vehicle year, make and model
Filters
- Authority age
- Cargo type
- Equipment age
- Expiration in 30, 60 or 90 days
- Fleet size
- Out-of-service violations
- State
Freshness and accuracy
- Update schedule
- Carrier data syncs nightly. New authorities show up daily
- Roadside history
- The last 24 months
- Contact accuracy
- No accuracy rate is published
Pricing, credits and exports
| Plan | Price | What you get |
|---|---|---|
| Platform BaseAgents who bring their own leads | $39 a month | Pipeline, lead storage and book tracking. No state data |
| OutreachEmail campaigns to carriers | $10 to $17 a state each month | Carrier data, saved lists and bulk email. No pipeline |
| State BundleRenewal prospectingMost popular, per PollyAI | $30 to $40 a state each month | Everything in Base plus insurance dates, vehicle and fleet data and priority support |
| Enterprise10 or more producers | Quote only | All states, an account manager, training and team permissions |
| States | Outreach | State Bundle |
|---|---|---|
| 1 to 5 | $17 | $40 |
| 6 to 10 | $15 | $35 |
| 11 to 15 | $12 | $30 |
| 16 or more | $10 | Enterprise |
Prices as of October 2026, from the PollyAI pricing page. The platform fee is added to Outreach and State Bundle, even though Outreach leaves out the pipeline. Bulk email comes only with Outreach and renewal dates only with State Bundle, so ask PollyAI how to get both on one account.
Good to know before you buy
- One state on State Bundle comes to $79 a month with the platform fee.
- Add or drop states in the dashboard and the price changes next cycle.
- Carrier reports are included at no extra charge.
- No yearly plan is posted.
Which plan has it
| Feature | Base | Outreach | State Bundle |
|---|---|---|---|
| Sales pipeline | |||
| Carrier data | |||
| Insurance expiration dates | |||
| Bulk email | |||
| Vehicle and fleet data |
Phone, email and Do Not Call
- Phone numbers
- From FMCSA filings, with optional enrichment
- From FMCSA filings, with optional enrichment
- Sending
- From your own Gmail or Outlook inbox
Having a phone number or email on a record is not consent to call, text or email that person.
Permitted use
- How you may use it
- Your internal business use
- How long
- While you subscribe
- Sharing
- Carrier report links can go to underwriters and producers
- Transfer
- Not allowed
Delivery and connections
| Connects to | Type | Direction | What it does |
|---|---|---|---|
| Gmail | Both ways | Send and track carrier emails from the pipeline | |
| Outlook | Both ways | Same as Gmail |
PollyAI has its own pipeline instead of an outside CRM link. No file export or customer API is posted.
Search, lists and alerts
- Search
- Filter carriers by state, risk, authority date and insurance timing
- Lists
- Save results as marketing lists
- Pipeline
- Move a carrier from qualifying to quoting to bound
- Alerts
- Flags deals nobody has touched in 7 days
- Carrier reports
- A shareable page with authority, safety, crash and equipment data
Getting started
Create an account
No demo or sales call needed.
Turn on your states
Pick the states you write and a plan.
Filter by renewal
Look 30, 60 or 90 days out.
Email carriers
Outreach sends bulk email from your own Gmail or Outlook inbox.
Email support on every plan. State Bundle gets priority support.
Contract and refunds
- Term
- Month to month
- Renewal
- Renews each month
- Canceling
- Any time with no penalty
- Refunds
- Fees aren't refundable unless stated
- Terms
- PollyAI terms of service
From the PollyAI pricing page and terms, checked in October 2026.
PollyAI alternatives
Frequently asked questions
How much does PollyAI cost?
$39 a month for the platform, plus $40 a state on State Bundle when you buy up to five. One state comes to $79 a month.
Are PollyAI renewal dates exact?
No. They come from federal insurance filings and PollyAI calls them approximate.
Is there a contract?
No. PollyAI is month to month and you can cancel any time without a penalty.
Can I export PollyAI leads to my CRM?
No export or CRM link is posted. You work leads in its own pipeline.
Does PollyAI cover all states?
Yes, all 50. You pay for each state you turn on.
How we researched this review. We based this review on the pricing, terms and product pages published by PollyAI, reviewed in October 2026, together with our team's experience working with insurance agents and agency owners since 2008.
Corrections
Vendors change their pricing all the time and they don't email us when they do. So if you see a price on here that's gone up, a plan PollyAI quit selling or a contract term that reads different now, let us know and send the link to the page where PollyAI has it. Somebody here pulls up that page and checks it before we change anything on ours.